Frequently neglected during a yacht delivery, having the right paperwork on board is essential to ensure a smooth and legally compliant journey. Lacking the correct paperwork can lead to long hold ups and substantial fines in certain countries.
An example we encountered several years ago involved a new boat owner in France.
The newly delivered Dufour vessel had just arrived by truck in Antibes, France. After launching and stepping the mast, the vessel needed to be moved to a berth for the rest of the commissioning process. The owner chose to refuel at the fuel dock, about 100 meters away, before heading to the berth, leaving the registration, insurance, and all other paperwork in his car.
At the fuel dock, officials performed a random inspection and fined him for lacking the necessary paperwork on board. The takeaway is to always ensure you have the required documents for the country you are in onboard.
Here are the essential documents you should have to ensure trouble free sailing,
Proof of Ownership:
A bill of sale or certificate of ownership proving that you are the rightful owner of the yacht. This may be required by customs or authorities at various ports along the delivery route.
Insurance Documents:
A valid yacht insurance policy covering the vessel during transit. This should include coverage for potential damage, theft, or liability issues during the delivery.
Registration and Flag Documentation:
The yacht’s registration certificate and flag state documentation, showing where the yacht is registered. The flag state may have specific requirements or regulations for vessels under their flag.
Crew and Skipper Documentation:
A copy of the professional skipper’s and crew’s qualifications and certifications, including RYA Yachtmaster, I.C.C or equivalent licenses, medical certificates, and any other relevant credentials.
Customs and Import/Export Papers:
Depending on the delivery route, you may need customs paperwork for entry or departure from different countries. This includes declarations for the yacht’s movement between countries, and potentially duties or taxes that may apply.
Passports and Identification:
Valid passports for the skipper and crew, as well as any necessary visas if traveling through countries that require them for entry.
Ship’s Logbook and Voyage Plan:
A logbook or a voyage plan detailing the intended route, scheduled stops, and any specific requirements for the trip. Some jurisdictions may require this for inspection or approval before departure.
Safety and Compliance Certifications:
Documents that confirm the yacht meets international safety standards (e.g., SOLAS compliance), and that safety equipment (life rafts, flares, fire extinguishers, etc.) is in place and functional.
Maintenance and Technical Documentation:
Manuals and records of any recent repairs or maintenance, particularly if the yacht is newly purchased or has undergone significant work. This can be useful in case of mechanical issues during the delivery.
Letter of Authority:
Although rarely asked for now there are still times an official may ask for a letter of authority. This s basically a letter from the vessels owner with their contact details stating the delivery crew have the permission from the owner to undertake the delivery.
Having all the proper paperwork will not only make your yacht delivery more efficient but will also help you avoid unnecessary delays or complications, especially when crossing international borders and entering new ports.
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